For managers & dispatchers

Approve requests without losing sight of coverage

Approving PTO over text or email means approving blind. FleetLeave's approval inbox gives managers and dispatchers the context they actually need — balances, overlapping time off, and coverage risk — before every decision.

app.fleetleave.com/dashboard

Pending Requests

Approved This Month

4 / 62

Off Today

312h

Hours Scheduled

Pending PTO Requests

Jorge Alvarez
Vacation · Sep 14 – Sep 16 · 24.0h
Review
Priya Patel
Sick · Sep 9 · 8.0h
Review
DeShawn Carter
Personal · Sep 20 · 8.0h
Review

Alerts

2 overlapping requests

Dallas Drivers · Fri, Sep 20

Below minimum staffing

Warehouse Crew B · Mon, Sep 23

What managers get

Faster decisions, fewer operational surprises

Approve requests quickly

Every pending request in one inbox, with the balance and dates right there — no digging through email or texts for context.

See team availability

A shared calendar shows who's already approved off, by team and location, before a new request is decided.

Catch overlap and coverage risk

Configurable rules flag overlapping requests and minimum-staffing risk automatically — visible before you approve, not after.

Review balances and history in context

See an employee's current balance and past requests right alongside the one you're deciding on.

Act from web or mobile

Approve, deny, or partially approve from the manager dashboard or directly from the mobile app.

Add notes to a decision

Leave a note with any decision — especially useful for denials or partial approvals — so the reason is always on record.

Overlap and coverage risk, visible before approval

Two drivers requesting the same route dates, or a warehouse shift dropping below minimum staffing — FleetLeave's coverage rules flag both automatically, right in the request an approver is already reviewing.

Partial approvals when a full request can't be covered
Notes attached to every decision, especially denials
Approve from web or from the mobile app

app.fleetleave.com/calendar

September 2026

2 coverage warnings

Walk through the approval inbox live

Book a demo and see exactly how coverage warnings and approvals work with your team's structure.

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